OMB issues FEA Records Management Profile
Connecting state and local government leaders
With the release of Version 1.0 of the Records Management Profile of the Federal Enterprise Architecture, the Office of Management and Budget and the CIO Council hope agencies now have a tool to consistently apply records management practices, policies and procedures across their organizations.
With the release of Version 1.0 of the Records Management Profile of the Federal Enterprise Architecture, the Office of Management and Budget and the CIO Council hope agencies now have a tool to consistently apply records management practices, policies and procedures across their organizations, and define records management in each stage of the systems development lifecycle.
OMB's Federal Enterprise Architecture Program Management Office, the CIO Council's Architecture and Infrastructure Committee and the National Archives and Records Administration issued the cross-cutting profile late last month.
The Records Management Profile is the second profile to cut across all five reference models'business, performance, technical, service component and data. OMB issued a security and privacy profile in September 2004. A Federal Enterprise Architecture Program Management Office working group also is working on a Geospatial Profile.
'This is a useful way to communicate and begin providing an explanation of how all the various NARA electronic records management activities are related in coherent manner,' said Mark Giguere, IT lead for policy and planning for NARA, who also helped write the profile. 'We have a vision and a strategy to tie these things together. That is its primary function right now.'
Agencies will comment on the Version 1.0 and Giguere said the CIO Council will determine the next steps, which could include implementation guidance.
The RM working completed the profile'with help from Booz Allen Hamilton Inc. of McLean, Va., and SRA International of Fairfax, Va.'in about 10 months. Giguere attributes the quick turnaround to adapting the lessons learned the contractors gained from helping to create the Security and Privacy Profile.
The profile identifies four objectives:
- Uses the FEA as a common framework to identify records management requirements
- Identify records management issues and requirements, and link them to their implementing technologies and business processes
- Build records management requirements into agency IT governance processes for capital planning, EA, business process design and system development lifecycle
- Establish a concise and coherent body of records management resources.
- Redesigning business processes or consolidating to a line of business
- Planning new systems of records or
- Enhancing existing systems.